Defence Academy privacy notice

How we use your information at the Defence Academy of the United Kingdom

Personal information/data that you supply to us may be used in a number of ways, for example:

    • course or event applications
    • travel and accommodation bookings on your behalf
    • statistical analysis
    • training and course attendance records
    • to inform you about other services, products, courses or events that may be of interest

Additionally, when you contact us through this website we may collect:

    • questions, queries or feedback that you leave, including your email address
    • your IP address

It may be necessary for us to contact you in order to process applications for courses or events or to arrange travel and accommodation on your behalf. We would also like to keep you informed of our own services that may be of interest to you in the future.

Storing and retaining your information

Your data is stored on secure servers within the UK. We have strict controls over how and why your data can be accessed.

Information obtained that is necessary for course or event attendance, or information subsequently obtained or generated during course/event attendance, will be retained for the duration of the course/event, plus an additional period of no longer than one year.

Your name and contact details may subsequently be retained until they are deemed to be no longer accurate or necessary, or such time as you request removal. We also maintain anonymised information about course attendance for statistical analysis. We may need to keep some types of information to ensure we comply with legal obligations.

How we share your information

The data we collect from you may be shared with, and stored by third parties (including, where relevant, destinations outside of the European Economic Area (EEA)) for the purposes of travel, accommodation, accredited course certification or registration with third-party sponsors. We take steps to ensure that your information is used and handled by third parties securely and in accordance with applicable legislation. We will not share your information with any third parties for marketing purposes.

We may pass on your personal information if we have a legal obligation to do so, this includes exchanging information with other government departments for legal reasons.

More information

The Data Controller for the Ministry of Defence is the Secretary of State for Defence.The Defence Academy’s Data Protection Officer is the JFD DPO.

You have the right to withdraw any consent given at any time.

To do so, or for further information on how your information is used, how we maintain the security of your information, and your rights to access information we hold on you, please contact the JFD Governance Team.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO)